Privacy Policy
Protecting Your Privacy, Confidentiality, and Information Online
Effective Date: May 2026
Quapaw Counseling Services (“QCS,” “we,” “our,” or “us”) is committed to protecting the privacy and confidentiality of individuals who visit our website and contact our organization through online forms or other communication methods.
This Privacy Policy explains how information may be collected, used, and protected when visiting the Quapaw Counseling Services website. By using this website, you acknowledge and agree to the terms outlined in this Privacy Policy.
Information We Collect
Quapaw Counseling Services may collect limited personal information voluntarily submitted through website forms, including:
- Full name
- Email address
- Phone number
- Preferred method of contact
- General inquiry information
- General service interest selections
This website is not intended to collect Protected Health Information (PHI), medical records, insurance information, Social Security numbers, prescriptions, or other sensitive healthcare data through its online forms.
Users are instructed not to submit confidential medical information, diagnoses, treatment details, or other protected healthcare information through website forms.
How Information Is Used
Information submitted through this website may be used for the following purposes:
- Responding to general inquiries
- Contacting individuals regarding appointment requests
- Providing information about available services
- Improving website performance and user experience
- Monitoring website functionality and accessibility
- Supporting community outreach and awareness efforts
Information collected through the website is not sold, rented, or distributed for commercial resale purposes.
Confidentiality and HIPAA
Quapaw Counseling Services recognizes the importance of patient confidentiality and complies with applicable federal and state confidentiality requirements, including HIPAA regulations where applicable.
However, this website and its online forms are not intended to function as a patient portal or secure medical records system.
Users should not submit:
- Protected Health Information (PHI)
- Medical records
- Insurance information
- Prescription details
- Social Security numbers
- Emergency medical information
- Sensitive treatment information
Although reasonable safeguards are used to protect submitted information, electronic communication through website forms may not provide the same level of protection as secure healthcare systems.
Forms and Emergency Notice
Website forms are intended solely for general inquiries and appointment requests.
This website and its forms are not monitored 24 hours a day, 7 days a week.
Do not use this website or its forms for:
- Medical emergencies
- Mental health crises
- Immediate treatment needs
- Emergency communication
If you are experiencing an emergency:
- Call 911 immediately
- Call or text 988 for crisis support
- Visit your nearest emergency room
By submitting a website form, users acknowledge and understand these limitations.
Cookies and Analytics
This website may use cookies and analytics technologies to improve website functionality, performance, accessibility, and community outreach efforts.
Technologies used may include:
- Google Analytics
- Facebook Pixel
- Microsoft Clarity
- Similar analytics and tracking technologies
These technologies may collect limited non-medical information such as:
- Browser type
- Device information
- Pages visited
- Time spent on the website
- General geographic region
- Website interaction data
This information is used to:
- Improve website usability
- Enhance accessibility
- Measure website effectiveness
- Improve public awareness of available services
- Deliver more relevant informational outreach
Quapaw Counseling Services does not sell personal information or medical information to third parties.
Users may disable cookies through their browser settings; however, certain website features may not function properly if cookies are disabled.
Embedded Content and Third-Party Services
This website may contain embedded content or links from third-party services, including:
- Google Maps
- YouTube
- Social media platforms
- External healthcare or community resources
Embedded content and third-party services may independently collect data in accordance with their own privacy policies.
Quapaw Counseling Services is not responsible for the privacy practices, policies, or content of third-party websites or services.
Users are encouraged to review the privacy policies of external websites before providing information.
External Links
This website may provide links to external organizations, healthcare resources, government agencies, crisis services, or community support organizations for informational purposes.
Quapaw Counseling Services does not control external websites and is not responsible for:
- Content accuracy
- Availability
- Security practices
- Privacy practices
- Accessibility compliance of third-party websites
Accessibility Commitment
Quapaw Counseling Services is committed to improving digital accessibility and working toward compliance with applicable accessibility standards, including:
- Americans with Disabilities Act (ADA)
- Web Content Accessibility Guidelines (WCAG)
We continue to make reasonable efforts to improve accessibility, usability, and website functionality for all users.
If you encounter an accessibility barrier or require accommodation, please contact us using the information listed below.
Children and Minors
This website is not intended for unsupervised use by children.
Parents or legal guardians seeking services on behalf of minors should contact Quapaw Counseling Services directly.
Security
Quapaw Counseling Services uses reasonable administrative, technical, and organizational safeguards to help protect information submitted through the website.
However, no website, electronic communication method, or internet transmission can be guaranteed completely secure.
Users should avoid submitting confidential or sensitive healthcare information through website forms.
Changes to This Privacy Policy
Quapaw Counseling Services reserves the right to update or modify this Privacy Policy at any time without prior notice.
Updated versions will be posted on this page with a revised effective date.
Continued use of the website after changes are posted constitutes acceptance of the updated policy.
Contact Information
Quapaw Counseling Services
58150 E. 66 Road
Miami, Oklahoma 74354
Phone: (918) 542-1786
Email: qcs@quapanation.com
Disclaimer
This website is intended for informational purposes only and does not provide medical advice, diagnosis, or treatment.
If you are experiencing a medical or mental health emergency, call 911 or 988 immediately.