HIPAA Notice

Effective Date: May 2026

Quapaw Counseling Services (“QCS,” “we,” “our,” or “us”) is committed to protecting the confidentiality and privacy of individuals receiving or seeking services. This HIPAA Notice explains important limitations regarding website communications, confidentiality, and the handling of protected information.

Website Communication Notice

This website is intended for general information, service inquiries, and appointment requests only. The website is not a secure patient portal and should not be used to submit Protected Health Information (PHI), medical records, prescriptions, insurance information, Social Security numbers, or sensitive mental health information.

Although this website uses security measures, online forms, email, and electronic communications may not be fully secure. Users should not submit confidential healthcare information through website forms.

Information Submitted Through Forms

Website forms may collect limited information such as name, email address, phone number, preferred method of contact, general message details, and service interest. These forms are not intended to collect medical history, diagnosis information, treatment details, or other sensitive healthcare information.

Patient Records

Quapaw Counseling Services does not store patient records on this website, website hosting server, CRM, or public website system. Patient records are handled separately from the website in accordance with applicable confidentiality requirements.

Confidentiality

Quapaw Counseling Services respects the confidentiality of individuals receiving services. Information related to treatment or care is released only with proper authorization, except when disclosure is required or permitted by law.

Email, Text, Phone, and Website Communications

Individuals may communicate with QCS by phone, email, text message, or website form. However, website forms should only be used for general inquiries or appointment requests.

Sensitive healthcare information should only be sent by email if specifically requested by a provider or authorized QCS representative. The requested email address may differ from the general QCS contact email listed on this website.

No Telehealth Services

Quapaw Counseling Services does not currently provide telehealth or virtual counseling services through this website.

Downloadable Forms and Documents

This website may provide downloadable forms, intake packets, PDFs, or other documents for informational or administrative purposes. Downloading or completing a form does not establish treatment, confirm acceptance into a program, or guarantee an appointment.

Emergency Notice

This website and its forms are not monitored 24 hours a day, 7 days a week. Do not use this website for emergencies, crisis situations, or immediate treatment needs.

If you are experiencing a medical emergency, call 911 immediately. If you are experiencing a mental health crisis, call or text 988 for crisis support.

Accessibility and Accommodation Requests

Individuals may request accessibility assistance or reasonable accommodation when using this website or accessing information about services.

For accessibility concerns or accommodation requests, please contact Quapaw Counseling Services using the contact information below.

Contact Information

Quapaw Counseling Services

58150 E. 66 Road

Miami, Oklahoma 74354

Phone: (918) 542-1786

Email: qcs@quapanation.com

Disclaimer

This notice is provided for informational purposes only and does not replace official patient privacy notices, consent forms, or legal requirements that may apply during treatment or intake.